When the welcome screen comes up, tap the blue Get Started button to begin. Open the preloaded Outlook mobile app.Setting up your email in Outlook on your Galaxy mobile device is pretty straightforward: To turn this function on, click the view tab and select show focused inbox.Ready to start taking advantage of Outlook on your Galaxy mobile device? Here are some tips to get you started, from using the Focused Inbox to managing your calendar and beyond. To organise which emails are important you are able to add them to your focused inbox. With the amount of emails an office worker receives a day, it is very likely that some of the emails will be less important than others. This can make it quicker and easier to find related emails. To categorise emails, select the email and click categories and select your desired category. Clock all categories and you can rename the default categories and add new ones if needed. To define categories, go to the tags section on the home tab and the click categories icon. Outlook categories are a tool to further organise your mailbox. To view all your current tasks, click the tasks icon in the left pane. You are also able to select a reminder notification time by clicking the bell icon. In order to do this,, select an email, and click the follow up flag in the home group, here you are able to set a time that the task needs to be completed by. If an email contains an actionable item, you are able to mark this email as a task and set a reminder to complete the task or reply to email. To enable this functionality, draft an email, click on options, in the tracking group select the request a delivery receipt or request a read receipt check box. If you have an email that is important and you want to know if the message has been delivered and the receiver has opened it, you can add delivery and read receipts to track this. Set this to 1 minute and click Ok, Next then Finish. When asked “What do you want to do with the message? Click defer delivery by a number of minutes. If you are ever worried you will send an email out with errors or to the wrong person, it is a great idea to delay all your emails by a minute to give you the time to realise your error before it is too late.įor this you must create a rule, click File, Manage Rules and Alerts, New Rule, Apply Rule on messages I send, click Next, then Yes. Avoid embarrassing mistakes with Delayed Delivery To use this feature, when you go to set up a meeting and add the attendees and location, click the Scheduling Assistant tab and it will show what times are available. If you have to setup conference rooms, scheduling assistant xan also do this for you. Scheduling assistant helps reduce the amount of time it takes to book meetings as it suggests times that colleagues are free. A rule can be created by clicking File, Manage Rules and Alerts Easily set up meetings with Scheduling Assistant Constant notifications from emails and having to sort these emails into folders manually will reduce productivity. In Outlook you can set rules for sorting email and notification settings. Set rules to organise emails and notifications In the date field you are able to type phrases such as ‘next Monday’ or ‘2 weeks from now’. You can create calendar invites without even scrolling through your calendar. Create calendar events with phrases rather than dates You can schedule emails by clicking Options, More Options, Delay Delivery. You can schedule emails to be sent at the start of a business day, sometimes you may draft an email out of hours and not want to send it then, so this can be a very helpful tool. In here choose your preferred time and date and check the box for Do not deliver before. You can schedule the email to be sent at the start of the business day by clicking Options, More Options, Delay Delivery. Sometimes you might draft an email ready to send, but it is outside of work hours, and you don’t want to be emailing someone on their weekend or time off. Each folder can be named, and rules can be created so emails can automatically be sorted and moved to folders. To create a folder, right click the inbox and click ‘New Folder’. If you spend time organising your emails into folders it will save you so much time in the future. Here are 10 tips to help you work smarter in Outlook. Although it is such a popular application, there are many features that lots of people dont know about that can increase productivity. Outlook has gone through many changes and is now one of the Microsoft applications that most people use daily. What Outlook tips and tricks can you use?
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |